Privacy Policy

1. Introduction

This Privacy Policy describes how Adelant di Gabriele Angrisani ("we," "our," or "us") collects, uses, and shares your personal information in connection with your use of our Staff Control system ("System"). This policy applies to all platforms where our System is available, including web applications, mobile apps, and on-premise installations.

2. Contact Information

If you have any questions about this Privacy Policy or our data practices, please contact us at:

  • Data Protection Officer: dpo@adelant.com

3. Information We Collect

We collect information about staff members when they use our System, including:

  • Personal identification information (Name, employee ID, email address, phone number, etc.)
  • Biometric data (fingerprints, facial recognition data, if enabled)
  • Access control data (entry/exit times, location access, badge usage)
  • Time and attendance data (work hours, breaks, overtime, etc.)
  • Device information (IP address, device type, operating system, etc.)
  • Usage data (how staff interact with the system, features used, etc.)

4. How We Use Your Information

We use the information we collect to:

  • Provide, operate, and maintain our System
  • Control access to secure areas and facilities
  • Track employee attendance and working hours
  • Generate reports for payroll and HR purposes
  • Monitor compliance with company policies
  • Ensure workplace security and safety
  • Improve and personalize our System
  • Communicate with staff regarding system updates and security alerts
  • Comply with legal and regulatory requirements
  • Prevent fraud and unauthorized access

5. Sharing Your Information

We may share your information with:

  • Your employer (as the primary data controller)
  • HR and payroll service providers
  • Security service providers
  • Law enforcement, if required by law or to protect our rights
  • Legal and compliance advisors when necessary for regulatory compliance

6. Data Retention

We retain personal data for different periods depending on the type of information and legal requirements:

  • Access logs: Typically retained for 1-3 years for security purposes
  • Time and attendance records: Retained as required by employment law (typically 3-7 years)
  • Biometric data: Deleted within 30 days of employment termination unless legally required otherwise
  • System usage data: Retained for up to 2 years for system improvement purposes

7. Your Data Protection Rights

You have the right to:

  • Access - You have the right to request copies of your personal data.
  • Rectification - You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
  • Erasure - You have the right to request that we erase your personal data, under certain conditions and subject to legal requirements.
  • Restrict processing - You have the right to request that we restrict the processing of your personal data, under certain conditions.
  • Object to processing - You have the right to object to our processing of your personal data, under certain conditions.
  • Data portability - You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.

Please note that some rights may be limited by employment law and your employer's legitimate interests in maintaining workplace security and compliance.

8. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. This includes:

  • Encryption of data in transit and at rest
  • Regular security assessments and audits
  • Access controls and authentication mechanisms
  • Employee training on data protection
  • Incident response procedures

9. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

10. Contact Us

If you have any questions about this Privacy Policy, please contact us:

  • By email: dpo@adelant.com
  • By visiting this page on our website: adelant.com/en/contact